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Entrapment Operation - Need Advice and Help

Blogs > Ciryandor
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Ciryandor
Profile Blog Joined May 2010
United States3735 Posts
February 12 2011 09:03 GMT
#1
Lately, as the custodian of our cash box here in our dinky little office, I've had cash losses ranging from the equivalent of one dollar to five hundred dollars (the cash box's total cash amounts to around eight hundred dollars). As the custodian, I HAVE to take the hits every time I lose money from this, but I already have suspicions that two of the people in the office are colluding in slowly filching money from this whenever I'm not around (e.g I'm talking to account managers/trying to cajole people to submitting their man-hour reports). I'll lay out the situation right now and show why it can't be because I've been remiss in tracking my money outlays.

Tracking system: We have vouchers for every time someone asks for money for work, money out is also recorded in an old planner that has been converted to track cash disbursements. Liquidations are also noted against the cash outs they were issued for (to match cash disbursement and voucher creation). Only I am allowed to exchange bills and coins as requested by other people. Replenishment of the cash box has to be signed off a check request made every week, I have to personally make sure that the proper amount has been remitted to me me before I can sign that check request.

Box Security: The ONLY key that I know of to the box I currently keep with my house keys; meaning they cannot use the cash box if I am absent and/or not at the office. The box is kept in my desk drawer during office hours and kept in a locked filing cabinet that only me and one of the people I suspect have the keys to after work hours. I stay really late (because I watch Proleague in the office), so I know that they could not have taken money after-hours. In the mornings, I typically arrive later than they do, but I find the box still in the filing cabinet properly secured whenever I do so. I share a room with one of the suspects, and we (me + the two other people) share two rooms that are secluded from the rest of the company premises.

Circumstantial Evidence (possible motive): One of them currently has a credit issue with a bank and has been avoiding their calls over the last two to three months. The other has constantly made comments on me being "rich" and being able to take the losses if and when the losses happen; this person also happens to be the person who verifies my cash counts every start of the week, and keeps on telling me not to report the losses.

Given this situation, I want to find a way to catch them in the act of trying to break open the cash box AND/OR tagging them with any money that they might have taken on them before they can get any more. The best I've been able to think of is to leave my phone recording sound inside the drawer with the box (so I can hear them opening the box), but if anybody else has better ideas, I'd like to hear them.

P.S. If I can't prove it was them doing this, I definitely will file a fifteen-day notice to the company because I am sickened by this situation. Both of them have been with the company longer than I have, and I don't want to be the guy who gets thrown with the blame just because they can "get away with it" because it's my responsibility.

*
에일리 and 아이유 <3 - O Captain 박재혁 ・゚✧*:・*゚+..。✧・゚:*・..。 ✧・゚ :・゚* ゜・*:・ ✧・゚:・゚:.。 ✧・゚ SPARKULING ・゜・:・゚✧*:・゚✧。*゚+..。 ✧・゚: ✧・゚:*・゜・:・゚✧*::
Craton
Profile Blog Joined December 2009
United States17250 Posts
February 12 2011 09:30 GMT
#2
Well you could point a hidden webcam toward it and set it to record, but I don't know if that'd be permissible legally.
twitch.tv/cratonz
dogabutila
Profile Blog Joined December 2009
United States1437 Posts
February 12 2011 09:55 GMT
#3
You really want to report the losses ASAP, because it looks bad if your superiors find out that shit has been missing and you knew and you sat on the info. If it was guy#2 he would just say "yea we counted short and he said he was gonna let you guys know but he never did. I trusted him to do it but man, looks like you cant really trust him at all..."

So, you want to let people above you know that something is/has been going on. Yes you are responsible for it, you should have let them know as soon as you suspected // found shortages. Then when you let them know, tell them what you suspect and that you will try to find the answers because you know you are not stealing.

Then go ahead and set up a camera or get some evidence or something like that.
Baller Fanclub || CheAse Fanclub || Scarlett Fanclub || LJD FIGHTING!
sMi.EternaL
Profile Joined June 2010
United States162 Posts
February 12 2011 10:15 GMT
#4
If you have someone above you, absolutely let them know ASAP.

But then work on a system of catching the culprit with them. Also I'd let them know you took some personal losses. You could say you were hoping that it was a one time emergency/last resort kind of thing from whomever took the money and maybe they'll (your higher ups) will "refund" the money you "donated."

Being found out is infinitely worse than bringing the problem up yourself and hopefully they'll thank you for your honesty and you can work together on catching the asshole(s) that are doing this :x

Former Leader of sMi - Sergeant of U.S. Marines
doubleupgradeobbies!
Profile Blog Joined June 2008
Australia1187 Posts
Last Edited: 2011-02-12 10:26:08
February 12 2011 10:23 GMT
#5
You should also look into buying a few RFID tracking tags, they can come in pretty small and unobtrusive packages now and are relatively inexpensive. Although since you are probably not going to be buying them in bulk they will still cost you a few bucks.

But also you should let someone, preferably a superior know about your suspicions asap
MSL, 2003-2011, RIP. OSL, 2000-2012, RIP. Proleague, 2003-2012, RIP. And then there was none... Even good things must come to an end.
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